Secure File Sharing for Small Teams (2026)
Executive Summary
File sharing is essential for collaboration, but it’s also a major security risk for small teams—especially with the rise of remote work and cloud services in 2026. Threats include accidental data leaks, unauthorized access, and malware. This white paper outlines best practices and affordable tools for secure file sharing, so small teams can keep business moving without compromising sensitive information.
Common File Sharing Risks
Sharing sensitive files over unsecured channels (email, public links)
Weak or reused passwords for cloud storage
Lack of access controls (anyone with the link can view or edit)
No audit trail for file access or changes
Unencrypted file transfers
Best Practices for Secure File Sharing
Use Trusted Platforms: Rely on reputable services (e.g., OneDrive, Google Drive, Dropbox) with robust security features.
Access Controls: Restrict sharing to only those who need it. Use permissions (view, edit, comment) wisely.
Encryption: Ensure files are encrypted both in transit and at rest.
Password Protection: Set strong, unique passwords for file links and cloud accounts.
Audit Trails: Enable logging to track who accessed or changed files.
Regular Reviews: Periodically review shared files and remove outdated or unnecessary access.
Blue Violet Security’s Support
Blue Violet Security offers policy development, staff training, and secure file sharing setup for small teams. We help organizations implement practical, affordable solutions tailored to their needs.
Checklist: Secure File Sharing
Use only trusted, secure platforms
Set strong access controls and permissions
Encrypt files in transit and at rest
Require passwords for shared links
Enable audit trails and review access regularly
Train staff on secure sharing practices
Need help securing your file sharing? Contact Blue Violet Security for a consult or training session.