Password Management Best Practices for Small Teams in 2026

Why Password Management Matters

Weak or reused passwords are still a top cause of business breaches. Strong password management is your first line of defense—especially for small teams without dedicated IT.

Key Practices

• Use a Password Manager: Store and generate strong, unique passwords for every account.

• Enable Multi-Factor Authentication (MFA): Add an extra layer of security wherever possible.

• Never Share Passwords by Email or Chat: Use secure sharing features in your password manager.

• Regularly Update Passwords: Change them at least every 90 days, and immediately after any breach.

• Educate Your Team: Run regular training on spotting phishing attempts and safe password habits.

Blue Violet Security’s Password Protection Services

• Password manager setup and training

• MFA implementation guidance

• Security awareness workshops

Password Management Checklist

• Deploy a password manager for all team members

• Enable MFA on all critical accounts

• Train team on secure password practices

• Review and update passwords quarterly

• Revoke access and change passwords when team members leave